Church volunteer scheduling that respects people's time
Build serving rosters people can accept or decline, see who's away, and make sure only cleared and trained volunteers serve where it matters.
What's included
- Teams, sub-teams and positions
- Rosters people accept or decline
- Availability and blockouts
- Clearance and training checks
- Roster approval before publishing
Rosters without the WhatsApp chase
Teams and positions
Main teams with sub-teams, positions with sub-positions, and leaders and assistants for each.
A roster grid
Invite people to serve; they accept or decline, and the roster fills itself in.
Fair rotation
Rules for how often someone serves, clash detection and recurring patterns.
Availability
Volunteers mark when they're away, so nobody is rostered while on holiday.
Clearances and training
Background checks, safeguarding and training with expiry dates. Where a position needs one, nobody without it can be rostered.
Approvals
Submit, approve and publish rosters, with the option to leave unfilled slots open.
From plan to Sunday
- Plan: Build the roster from your teams, with availability and clashes taken into account.
- Invite: Volunteers accept or decline their slots.
- Approve: A leader approves and publishes the roster.
- Serve: Volunteers check themselves in from two hours before the service.
Volunteer scheduling questions
How do clearances work?
Record each volunteer's background checks, safeguarding and training, with expiry dates. A position that requires a clearance can't be filled by someone who doesn't have a current one.
Does it work for children's ministry?
Yes. Children's rooms are staffed from your serving teams, so the roster and the room register always agree.
Can volunteers say when they're away?
Yes. Volunteers record their unavailability, and the roster takes it into account.
Related pages
- Kids check-in: Cleared volunteers in every children's room.
- Event ticketing: Staff every event with the right people.
- GraceHub vs Elvanto: Scheduling and planning, compared.
Give your volunteers a roster they can rely on.
Start a workspace, set up your teams and send your first roster invitations.